Waredaca Farm H.T.(Aug 2020)
At this time, we are planning to run this event subject to all Covid regulations in effect at the time. The safety of everyone involved is paramount and to that end, we will be strictly following our county, USEF, USEA, and any additional state recommendations related to the COVID-19 health status. Our intent is to follow the best practices put forth by all relevant governing bodies. THIS MEANS MASKS/FACIAL COVERINGS, PHYSICAL DISTANCING REGARDLESS OF FAMILY OR CLOSE RELATIONSHIPS AND PROPER HAND WASHING TECHNIQUE FOR EVERYONE VISITING FARM.
We are also using an all-electronic entry and payment that was 100% successful for our recent June competition. Any on-time entries still incomplete one week before the event will be charged $20 per missing item. This includes, signature pages, coggins, muck deposits, horse or rider numbers, etc. Missing Items fees will be enforced and no one will be scheduled until the entry is complete–documents and all fees. In addition to the required USEF and USEA documents for a complete entry, our Waredaca Waiver of Liability is also required-completed and electronically filed via our website for everyone on the farm-NO hard copies accepted. ONCE FILED, this COMPLETED document remains current ‘forever’. ALL non-competitors are also required to sign the USEF/USEA Waiver to be on grounds. Stay tuned to our website as to details about spectators and food vendors. VTO saddlery will be on site. Expect to find our revised dressage layout since June too! And with the popularity of our new Jumping phase Logistics, that will continue!
NEW this year…DRESSAGE TEST OF CHOICE!!Now, have the opportunity to ‘practice’ a test before doing your competition ride ! Riders can perform whatever test they wish, in a different arena and under a different judge before riding their competition test! Get exposure to the dressage area and a chance to do your own test ride first! Sign up under ‘other’, identifying your test of choice and including your fee with the total! Easy!! AND a great opportunity for AEC practice!!
Also NEW since JUNE…warm ups and Dressage performance arenas with improved attention to cross country footing too!
Comment: Accepting Post Entries through Friday, August 7th, late entry fee will apply – Credit Card Only. NO on-site stabling left, please contact the secretary ([email protected]) for other options.
The Cross-country speed for the Training Level is 470 mpm.
Dressage Test Changes – Training, Novice and Beginner Novice will ride Test B; Intermediate, Preliminary and Modified Test A.
Secretary Change of Address – refer to online listing.
USEA Event ID: 17432Waredaca Farm H.T. | Gaithersburg, Maryland (AREA 2)
Event Date: Aug 15 – 16, 2020 Open Date: June 30 Close Date: Jul 28; POST ENTRIES ACCEPTED THRU FRIDAY AUGUST 7.
Directions:
Onsite Stabling Address: 22710 Howard Chapel Rd; Brookeville MD 20833 Competition Address: 4015 Damascus Rd., Laytonsville, MD 20882 ; Multiple nearby stabling available–contact Secretary for contact details.
From points East andNorth: NE/DE/NJ/PA:I 95 S to I 695/Balto Beltway to I-70 West to Rt. 97 south, 8 miles to right onto Rt. 650 Damascus Rd., Competition parking 1 mile on right. OR I 95 S to Route 32 West, south of Baltimore, to Exit 20, MD Route 108 toward Clarksville; turn left onto 108, cross overpass and turn right onto Ten Oaks Rd; 1 mile to roundabout, take 2nd exit onto Brighton Dam Road; follow 4 miles to right onto MD Rt 650/New Hampshire Ave; continue 4 miles to intersection of Rts 650 and 97; continue straight across on Rt 650 which is also called Damascus Road; Parking area 1 mile on your right.
From Points South: VA/ NC: Washington, DC Beltway (495) to I‑270 North toward Rockville/Frederick; Merge onto I 370 via exit 9A toward MD 200; Take Shady Grove Exit West 3A, keep left at the fork and turn left onto Shady Grove Road; remain on this to intersection of MD Rt 124/traffic light; turn right, continue 1 mile thru light at intersection of Rt 108; proceed 4 miles to first left turn onto Howard Chapel Road; 1/8 mile to stop sign at Damascus Road; turn left-parking field immediately on your right ORfrom NO Va..consider taking 15 North to 340 East to I 70 East to Route 97 south and follow directions above.
Divisions
USEF Endorsed/USEA Recognized: T,TR,N,NR,BN,BNR
USEF/USEA Recognized: I,P,PR,M
USEA Recognized Tests: YEH-4,YEH-5
Tentative Schedule:
Schedule is Tentative and will be adjusted according to entry numbers.
Fri:Cross-country course open-3 pm.
Sat:Dressage (I/P/BN)-7:30 am Show Jumping (I/P/BN)-8:30 am; Cross-country (I/P/BN)-9:30am. YEH Saturday afternoon.
Sun:Dressage (M/T/N)-7:30 am; Show Jumping (M/T/N)-8:30 am; Cross-country (M/T/N)-9:30 am. ***Note: all riders will have published X-C times being APPROX.20 minutes after your published Jumping phase ride; further details on website when times are posted.
Starting Times:
Available WEDNESDAY, AUGUST 12 on WAREDACA.COM; posted by 2:00 PM. Do not call sec´y for times, please!
Event Officials: TD: Tim Murray, MA Judges: GJPres: Helen Brettell, VA Dressage Judges:Pam Wiedemann, PA, Natalie Hollis, MD SJ Judge: Kathy White, VA C.D:X-C:I, P, M, T-Jeff Kibbie PA; BN,N-Robert Butts MD SJ: Kathy White, VA
YEH Dressage: Pam Wiedemann, PA;YEH Jumping:Pam Wiedemann and Colleen Rutledge
Send Entries to:
Cindy Wood, Secretary, 64 Smallwood Trace Camden, SC 29020 410-726-8926day, (301) 570-2150 (during competition). Email: [email protected] (301) 570-0287 (fax) Draw checks to Waredaca, Inc.
Organizer:
Gretchen and Robert Butts (301 774 7123/Home; 301 570 4191/Waredaca Office) Assistant Organizer: Steph Butts Kohr
Fees:
*To enter DRESSAGE TEST OF CHOICE OPTION, use the ‘other’ box, state what test you wish to ride and include $50 per added test.We will try and accommodate all requests for this as the schedule allows.
ENTER EARLY FOR LEAST EXPENSIVE FEE!! Draw checks to Waredaca, Inc. Riders can submit entries via Evententries.com and Xentry. Entries accepted by check or credit card payment until Closing Date. Competitors are financially responsible for all entries. Final cost DETERMINED by date entry is ‘complete’. If Post Entries accepted after Closing Date, payments will only be accepted via credit card for all divisions. SELLING of ENTRIES: We DO NOT honor entries sold or otherwise transferred in private transactions. All entries must be paid directly to Waredaca Inc Per Entry:
COMPLETED Entries postmarked July 3-23 plus USEA starter fee. I: $215; P ; M: $200; T: $195; N: $190; BN: $185 YEH: $100 (starter does not fee apply);
COMPLETED Entries postmarked July 24-July 30 plus USEA starter fee. I: $265; P: $250; M: $250; T: $245; N: $240; BN: $235 YEH: $115 (starter fee does not apply);
IF ACCEPTED, POST Entries postmarked July 31-and received by August 7 Only entries submitted with credit card payment will be accepted. I: $290; P: $275; M: $295; T: $270; N: $265; BN: $260; YEH: $130 (starter fee does not apply).
Stabling: $50.00 per night per horse..LIMITED ON GROUNDS; NUMEROUS WITHIN 10 MILES Muck Fee: $50.00 (separate check). USEA Starter and D&M Fees Refund Policy:The USEA Starter and D&M fees ($25), are not subjected to office fees, and shall be returned within 30 days of the competition to any rider who does not start the dressage test. REFUNDS:prior to CD: less $25 office fee;AFTER THE CD of July 28-No Refunds. Competition cancellation…no refund.Entries:
COMPLETED ENTRY= PAYMENT IN FULL WITH COMPLETED ENTRY PAGES AND CURRENT COGGINS Fee determined by date of COMPLETED (ALL PAPERWORK AND FEES) ENTRY All entries include a non refundable office fee stated below. AbsolutelyNO telephonewithdrawals, changes or stabling requests will be accepted. All monies received between Closing Date and event conclusion must be paid in form of credit card-no exceptions. ALL ENTRIES MUST INCLUDE PRINTED VALID EMAIL ADDRESS: ALL COMMUNICATIONS AFTER CLOSING DATE VIA EMAIL UNLESS OTHERWISE SPECIFIED ON ENTRY USEA Starter and D&M Fees Refund Policy:The USEA Starter and D&M fees ($25), are not subjected to office fees, and shall be returned within 30 days of the competition to any rider who does not start the dressage test.
REFUNDS: prior to CD: less $25 office fee;AFTER THE CD of July 28-No Refunds.Competition cancellation…no refund.
CHANGES:ANY change to entry must be in writing: Email ([email protected]) With any simple change to entry–change of horse or rider(not both)and/or division allowed -no change fee, if requested BEFORE August 10 ANY Changes to entry August 11 through the event conclusion: $50 subject to accommodation by Secretary.
POST ENTRIES: If space allows after the Closing Date of July 28 and post entries are accepted, they will be charged according to date entry is COMPLETE; all other refund/scratch/change fees still apply.
YEH Entry Form and additional information can be found on www.useventing. com and in the Omnibus: Will be scheduled SATURDAY around noon, Dressage then Jumping mid to late afternoon. Jumping Phase will be scheduled within one hour of the Dressage test.
Horse Trials: TIPP awards given–please include your number on entry form
Competitor InformationAwards:
Trophy & 8 ribbons per division. Cash Certificate for 1-3rd place. MANY ADDITIONAL SPONSORED PRIZES.
Stabling/Veterinarian:
APPROX 15 STALLS AVAILABLE on grounds AND 40 within ten miles of event; No initial bedding provided. $50 muck fee required for all stabled, send separate check with entry. Solid DOORS ON ALL STALLS; Additional stabing available within 10 miles of event; contact info will be provided from the Secretary. Assignments posted on website no later than Thursday, August 13 12 noon. SHAVINGS CAN BE ORDERED IN ADVANCE–email [email protected] Veterinarian:Dr. Chad Davis # posted at secy’s stand. ON CALLVeterinarian: Damascus Equine Associates 301 253 3992.
Accommodations:
Two Choices we suggest, with special rates for Waredaca: First is the Comfort Inn. The Comfort Inn is more the standard hotel room type experience but quite satisfactory. They both allow pets and have good parking for large trucks and trailers.Comfort Inn Shady Grove, 16216 Frederick Road, Gaithersburg, MD 20877, (301) 330-0023 or toll free (888) 605-9100 for reservations. Our neighboring Farm Tusculum offers B and B and several group lodging options. It is VERY nice!! www.tusculumfarm.com There are also B and B’s nearby. For location search, use Olney, Damascus, Germantown..OR zip 20882 or 20833.
Dressage:
Test & arena sizes: I-2018 USEF Intermediate Test A-Std.
P-2018 USEF Preliminary A-Sm. M-2018 Modified Test A Sm. T-2018 USEF Training Test B-Sm. N-2018 USEF Novice Test-B Sm. BN-2018 USEF Beginner Novice Test B-Sm. Performance Arenas: ALL WEATHER FOOTING FOR ALL RINGS, grass warm-up.Dressage for T and under are the same as the AEC!
Cross-Country:
I-3200 [email protected] 550 mpm. P‑2800m @ 520 mpm.M-2600 @ 500 mpm;T‑2400 m @ 470 mpm. N-2200 m @ 375 mpm.BN‑1600 m @ 350 mpm/12-14 jumps. All courses: Variety of tests at all levels. Website will be updated closer to event date. Water at all levels. ALL courses will be aerated prior to phase start. Cross Country Courses will be OPEN for schooling from August 17 thru October 12, weather and grounds permitting. ALL schooling requires Advance sign up via our website to schedule.
Other Information:
NEW for AUGUST NEW logistics for DRESSAGE Phases:DRESSAGE warm up/grass; 3 performance arenas on all weather footing; 1 arena on grass footing. JUMPING–warm up and performance on all weather footing.
DON’T FORGET OUR DRESSAGE TEST OF CHOICE OPTION YOU CAN ADD!!Levels may be divided/combined as entries warrant; state preferences under the Eligible Section and birth date on entry. Food on grounds. Dogs must be leashed. PLEASE BRING WATER. MOTORIZED VEHICLES ALLOWED ON CROSS-COUNTRY COURSE BEFORE the Daily START of XC AND AFTER the XC PHASE is finished for the day BUT NOT WHEN RUNNING. SHAVINGS CAN BE ORDERED IN ADVANCE; EMAIL [email protected]
Cross Country track and obstacles are always being upgraded. Stay up to date on the new course additions, clinics, schooling and entry information, follow us on twitter and become a fan of the Waredaca Horse Trials on Facebook. Volunteer for the day and get a free T shirt, earn ‘Waredaca BUCKS’ and have a day of fun~! Bring a friend, make friends! Sign up at http://www.waredaca.com/sponsors-volunteers/volunteering/volunteering-at-waredaca-events
Cross Country Courses will be OPEN for schooling from August 17 thru October 15, weather and grounds permitting.ALL schooling requires Advance sign up via our website to schedule.
Volunteer VIP Program
EventingVolunteers.Comwill be your centralized resource for all your horse sport and Eventing volunteering needs. Look for volunteering opportunities and sign up for events on a centralized portal. A companion app will be made available to enhance the experience on smart phones and make it simple to check in at events!
Go towww.EventingVolunteers.Com
Click on “I’m a Volunteer”
Create a new account
Click on the confirmation link sent byemail
Return towww.EventingVolunteers.Com
Click on “I’m a volunteer”
Log in with your credentials
Fill out the “New Volunteer Form”
Once complete, you will be redirected to the Volunteer Dashboard
Click on the open event that you would like to sign up for.
